1/25/2024 0 Comments Event manager duties![]() After the eventĪfter the event, assistants help pack up equipment and clear things away. This usually involves introducing journalists and photographers to key people, helping them to get quotes and assisting them with grouping people together for photographs. You may also assist members of the press. Documenting the event using social media and reporting on key happenings as they unfold is part of the excitement. You may also be responsible for taking photographs. Giving out merchandise or information packs that you've prepared earlier is often the responsibility of an event assistant. ![]() This is especially important if an event is behind or ahead of schedule. Another job is relaying messages to the kitchen or catering team to ensure that the food is ready on time. You may also look after the music and audio-visual facilities, or liaise with whoever's responsible for this. Whether you're the event assistant or the managing director, you represent the organisation publicly, so knowing the company and the aims and objectives of the event are essential. When the event is in progress, event assistants help to welcome and direct guests. As an event assistant, you may also prepare programmes, identification badges and menus. An event assistant helps publicise the event and uses social media, web and email to reach out to customers. They may also be responsible for liaising with VIPs or their assistants. This includes asking attendees for information on dietary requirements and access needs. An event assistant doesn't usually have overall responsibility for these decisions, but they help with all of them.Īn event assistant may also be partly responsible for coordinating the delegate list. Other duties include organising an efficient booking or ticketing system and contacting suppliers and caterers. They consider the size and capacity of the venue, its proximity to transport links, its cost and its accessibility. A typical day for an event assistant is split into three parts: Before the eventīefore the event, the events team has to source a venue that meets the client's requirements. On the day, an event assistant dresses the room, organises merchandise that's being given out or sold during the event and welcomes guests once they arrive. This includes booking a venue, liaising with suppliers, planning food and drink, compiling lists of attendees and completing risk assessments. Whether an event is public or private, there are certain jobs to do before any event to ensure it runs smoothly. Event assistants also help publicise events and liaise with VIPs and the media. Event assistants help with everything, including organising logistics, booking delegates for the event, transporting equipment and liaising with venues and suppliers. What does an event assistant do?Īn event assistant is a junior employee who works with an events team, marketing team or events manager to organise and deliver events that meet the needs of an audience or client. In this article, we answer the question, 'What does an event assistant do?' and reflect on the skills required to become an event assistant and where you might find work. Event assistants play an important role in the smooth running of an event, making this career very fulfilling. You also get an idea of the different sectors open to you and learn what makes an event a success. If you're considering a career in events, an entry-level job as an event assistant is a great way to develop your skills and explore the profession.
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